Repeat Key

Styles in Word 97 and 2000

Button Tricks


Alt and drag in Word

Beyond basic AutoFill


AutoCorrect (a feature found in Word, Excel and PowerPoint) corrects 4 common typing errors, substitutes 15 symbols and replaces around 800 frequently misspelled words with the correct spelling. (I looked it up)

By default, AutoCorrect corrects the following:

TWo INitial CApitals

Capitalisation of first letter of sentences

Capitalisation of names of days

Accidental usage of cAPS lOCK key

To see AutoCorrect at work, just type something wrong. To undo a correction you don't want, just press Ctrl + Z.

I have to say AutoCorrect is so good that it has actually impaired my typing. I now type DOuble capital letters, type "teh" instead of "the" and even type type two words in a row without catching it. That's OK in Word, PowerPoint or Excel, but it stinks in most other programs. (I have to check my websites for errors myself!)

Adding your own AutoCorrect entries

The best use of AutoCorrect is replacing long, repetitive, formatted words or phrases with short, 3 or 4 letter acronyms. Here's how you add an AutoCorrect entry:

1. Type the word or phrase you want to store (e.g. Microsoft Office).

2. Highlight the text to be stored

3. Select Tools/AutoCorrect.

4. Type a memorable, 3 or 4 letter abbreviation that both makes sense and wouldn't normally be used in standard typing (e.g. mso)

5. Click OK.

Try it. Type mso somewhere on the page, then press either Tab, Enter or a space. Just undo (Ctrl + Z) if you don't want the substitution.

CL = Company Logo

The coolest and least used feature of AutoCorrect is storing a graphic. I've stored logos, badges any my scanned signature using AutoCorrect. The only requirement is that the graphic must be inserted (Insert/Picture/From File) or pasted (Ctrl + V) from another program; it cannot be a shape drawn in Word. Otherwise, you store a graphic pretty much like you store text.

1. Select the graphic (or table) and any associated text.

2. Select Tools/AutoCorrect

3. Type a memorable, 3 or 4 letter abbreviation.

4. Click OK.

If you really want to store a shape drawn in Word, you'll need to use AutoText (Tools/AutoCorrect/AutoText) but that's another column, another day!

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